Meet Atlas Authority - Easy Agile Partner
Atlassian alumni make up a part of the Easy Agile team, with several former Atlassian staff working within the Easy Agile business. We had a chance to speak to another member of this extended alumni ‘family’, Boris Berenberg. Boris is an ex-Atlassian who eventually went on to found the New York HQ Atlassian Solution Partner Atlas Authority.
It was a particularly exciting day for us to catch up with Boris, as after a mere 3 1/2 years, Atlas Authority achieved Gold Partner status with Atlassian.
Personally, I had the pleasure of working just metres away from Boris in the San Francisco office. It was great to hear his journey, and learn how the Atlas Authority team have grown to double-digit staff members based in multiple countries in such a short amount of time. Meet Atlas Authority, an Easy Agile Partner.
How did you end up working for Atlassian?
I found Atlassian because a friend that I went to college with told me about this company that he was working for that paid to send him to Amsterdam for three months. And I thought that sounded cool. So this ‘perk’ was the driver for me getting into it.
An obscure way to ‘find Jira’!
Well, I started my in-depth learning of Jira at Atlassian because I helped write a lot of the performance tuning documentation when I was there. A lot of this work was done by the Sydney support team and I ended up dealing with most of the performance-related tickets that were coming into the San Francisco office at the time.
So when I left Atlassian, my particular skill set that very few other people had was, how do you make your Jira faster?
How do you get a performance improvement on Jira? That was my expertise.
So after Atlassian, you started Atlas Authority?
I needed something after Atlassian and I went to work for another company. During the interview process I recommended they look for a contractor for a few months but they still felt the role required a full-time staff member. So I joined them. It was a great job and a great team. Three months in, I was sitting there with nothing to do, kind of like I had predicted. So I went to the CTO, who was my boss at the time, and I said, look, my number one mandate has been to reduce Atlassian spending at this point. I'm going to go work somewhere else and wishing you guys the best of luck.
And at that point, I went to go work at Uber, and Uber was probably the best team I've ever worked on in my life. We're working with one of the largest Atlassian deployments in the world at the time; we were just all on the same page. Having that level of understanding and shared expectations on a team was just out of this world.
So because of my tenure at Uber, I had some ideas at the time around how an Atlassian practice should be run and I started Atlas Authority to see if my ideas were right or wrong. If my ideas turned out to be right to some subset of the market, then we could be a successful company.
I guess three and a half years later, we are. We are now almost 10 people in 3 countries.
So would you class your expertise as being Atlassian application performance focussed today?
Well we used to focus specifically on that, for instance, we helped the largest telco in America reduce their average Jira page load time from 12 seconds to 4.5 seconds. So a huge improvement.
At the same time, whilst our business grew, Atlassian was doing a really great job of improving the performance and stability of Data Center deployments, and they've done a really great job in Jira 8.0 around indexing performance. If you monitor Jira releases, you'll see that there's a pretty steady stream of performance-related and scale-related issues being resolved.
We knew that we couldn't continue to focus on that. We've kind of become a more general Atlassian partner at this point. We still tend to work with very large Data Center deployments with people doing highly technical implementations that involve very heavy, hands-on analysis, or writing custom code. We do data transformations from migrations from and to the cloud. We help with plugin migrations. Still very complex problems, but different from where we started.
Today, we also have a portfolio of 13 Atlassian Marketplace apps we call our own.
Were these marketplace applications from customer needs?
We created Atlas Authority’s marketplace business in a couple of different ways. Atlassian has a regular event called Ship It. Back in the day when I first joined, the support team was notorious for not participating in these events because while everyone else can stop doing their jobs for 24 hours, the support team found it hard to participate because they had to respond to customers. So I did my best to participate.
I created the Markdown Macro app and took second or third place for that Add-on during the ShipIt. And I won a ticket to the Dropbox developer conference at the time when the Developer Relations team picked me as their winner.
When we got started with Atlas Authority, Atlassian actually granted us the ability to continue to manage that plugin. And so at this point, it's grown to about 5000 installations and millions of end users. We push updates to it regularly & it started our journey into the Atlassian Marketplace.
Which add-on do you think solves the biggest problem?
Our customers are predominantly large organizations. Communicating within them is tough. For instance, people will say, “Hey, you know, my CTO doesn't understand the work that we do in Jira. If we purchase a reporting plugin, it may serve that information up better”. The thing is, a CTO doesn't want to go to Jira in the first place.
Most CTO’s sit in twelve meetings a day and make technical decisions. There’s not a lot of time to go digging through a tool. So providing a Monday morning email that summarizes exactly what's going on in the various initiatives automates updates and improves communication.
It means that you can bring the right message, in the right format, to the right person, at the right time.
The ‘push’ nature and the ubiquity of email makes our Notification Assistant for Jira a real elegant solution.
Does Atlas Authority use Agile methodologies to run the business?
I have had an interesting journey with Agile because when I was working at Atlassian, I built a tool using my 20 percent time. The tool did great, but the project completely failed because we hit the goals of the finance team and not the support team that was paying for the work that we were doing. So classic project failure scenario. A really hard lesson, and a reminder why a core tenant of Agile is to ensure your stakeholders are involved in what you’re building.
Now in the consulting world and owning our own products, we deal with Agile constantly, both in a delivery capacity as well as an internal capacity. Internally, we happen to use Scrum for a lot of the software development work we do. We heavily utilize Kanban on the support side.
So that was how you ran into Easy Agile products?
We were essentially using Easy Agile Roadmaps for two things. Our product development org is a bit scrum-fall. A portion of waterfall at a high level. Similar to program level planning, or doing theme or initiative level planning, but using a roadmap. And then we break it down as we get close to it and use a more traditional methodology to accomplish that.
On the other side, we were also using Easy Agile Roadmaps as a tool to visualize our consulting engagement work. As a way of seeing which customer engagements are running in parallel and what resources are associated with those customer engagements.
If we have a person working part time on a customer migration, and that migration is going to take three months, we need to be able to visualize that. We needed a light-weight tool that could deliver this for us at that time.
So you use Easy Agile Roadmaps to run your business! We are honoured. Have you encountered us at any customer sites?
We do, but we don't notice them for all of the right reasons!
We resell a lot of plugins, and a strong statement of support of Easy Agile’s tools is they work so well that we don't have to do very much handholding of customers. We don't have to do a ton of training. The UX is done really well. The visual design is done in such a way that it fits into the narrative of Jira as visual design. So a user doesn't need to learn a new visual terminology.
From a performance perspective, from some other vendors, we may see obscure issues. For instance, when we may see a background synchronization job running and it’s causing everything to slow down. Another common issue that we see is that large organizations tend to have similar time-based patterns of plugin usage when it comes using these tools. Another example is when everybody across the organization does their P.I. planning on the same day at roughly the same time.
If that tool is not built in such a way that takes into account this parallelism you can encounter serious problems when people are depending on the product. A lot of the time an application may have low usage 90 percent of the time. And then 10 per cent you will encounter crazy spikes in terms of what that application is asking Jira's backend to do which can make it all fall over.
I don't think we've had to deal with a single complaint about Easy Agile apps in three and a half years of consulting. That's amazing.
Thanks for your time Boris, but I have to ask, did you ever get to Amsterdam?
So that's a great question. So during my interview with Atlassian, they asked me why I applied. I mentioned the secondment was a common thing I heard about the company. They said, absolutely, you can do that with us. I should have gotten it in writing as it took over 3 years to get there!
But it was worth it the wait, I had an amazing time. I loved Amsterdam and I've gotten back five or six times since then.
It's been one of my favourite cities in the world that I've ever gone to and I particularly enjoyed working with the team there.
Atlassian Authority has been acquired by Modus Create.
Need help? Get in touch with Modus Create or follow them on Twitter, LinkedIn or Facebook.
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ProductRethinking our UI: How Easy Agile innovates for a better user experience
At Easy Agile, we’re constantly looking for new ways to improve our products, and one of the ways we foster innovation is through Dash Days—a focused period where our team steps away from daily tasks to experiment, explore, and reimagine how our tools can better serve customers.
During our most recent Dash Days, we took a fresh look at the user interface of two of our flagship products, Easy Agile TeamRhythym and Easy Agile Programs. The goal was to enhance interaction and discoverability, so users can experience the full value of our tools without unnecessary complexity.
Here’s a glimpse into our thought process, challenges, and the exciting solutions we explored.
The challenge
As Easy Agile TeamRhythym and Easy Agile Programs have evolved, we’ve introduced powerful features designed to give users more control and flexibility. However, as new capabilities have been added, the interface has become more elaborate. For us, this presents an opportunity—an opportunity to take a step back, simplify the experience, and help users unlock more of what our products offer.
To address this, we brought people from across the business together to brainstorm how we could improve the experience in both products. Through these sessions, we identified a few core opportunities:
- Discoverability: How do we make it easier for users to find and use the powerful features built into our tools?
- Visibility: What’s the best way to surface the right information and features when users need them?
- Consistency: How do we create a more uniform experience within and across our products to make navigation intuitive?
Armed with these insights, we then set out to explore solutions tailored to each product’s unique challenges.
A more personalized experience with Easy Agile Programs
For Programs, we focused on three “how might we” questions to reframe our challenges into opportunities:
- How might we create more focus on the actions users are trying to complete?
- How might we make navigation more intuitive and easy?
- How might we help users with more context about where they are in the app at any given screen?
Out of the many solutions we explored, the one that got us the most excited was the idea of an Easy Agile Programs Home Screen—a personalized dashboard designed to guide users based on where they are in their planning cycle.
Conceptual sketch of the Easy Agile Programs home screen This home screen could adapt based on where users are in their journey, offering relevant guidance and actions.
- For new users, the home screen could provide clear onboarding steps and easy access to help, so they can get started quickly and confidently.
- For experienced users, it could offer insights and key actions related to their progress, so they can stay focused on what matters most. Users might even see data summarizing their accomplishments, which makes it easier to share successes with their teams.
Whether someone’s brand new to the product or deep into execution, the home screen could be a great way to guide and coach our users—helping them answer questions like, "What should I be doing next?" or "What extra value am I missing out on?".
A more focused interface for Easy Agile TeamRhythm
For TeamRhythym, our three key “how might we” questions were:
- How might we provide more focus within the User Story Map during sprint planning?
- How might we improve the discoverability of issues without epics?
- How might we enhance the layout to highlight key features and improve overall usability?
With these questions in mind, we explored a range of ideas to simplify sprint planning and make it easier for users to prep, plan, and review their work, whether they’re using Scrum or Kanban.
Three steps to simplify sprint planning on Easy Agile TeamRhythm Sprint planning can sometimes feel overwhelming when you have multiple sprints competing for attention. To help users focus, so we explored the idea of introducing a focused view during sprint planning.
- This would allow users to zoom in on a specific sprint and the backlog alone, while collapsing others.
- Each issue would have its own row in the detailed view, and users can drag and drop either an entire row or drag individual issues to quickly rank them based on priorities.
- The sprint view will also hide epics that don’t have linked issues in the current sprint, giving users a cleaner view of what’s relevant to their current work.
Conceptual UI of TeamRhythm User Story Map's focused view for sprint planning 
Conceptual UI of TeamRhythm User Story Map's detailed sprint view We also looked at ways to enhance the User Story Map interface to bring the most useful tools and features to the forefront. By improving how key functionality is presented, we’re helping teams quickly access what they need, when they need it, enabling them to stay productive without interruption.
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Conceptual UI of a more condensed top navigation for TeamRhythm User Story Map This way, we can create a smoother, more focused experience for teams using TeamRhythm, so they can focus on what’s in front of them without being distracted by everything else.
Your turn. What do you think?
At Easy Agile, we’re always thinking about what comes next.
These ideas aren’t on our official roadmap just yet, but they’re the kind of innovations we’re excited to explore.
If you think these changes would improve your experience with Easy Agile TeamRhythm and Easy Agile Programs, let us know! Your feedback helps us decide what to prioritize, so we can continue building tools that truly make a difference for your teams.
WorkflowHow to set your Agile teams up for success
Agile is about empowering teams to take ownership, feel truly engaged, and foster a culture of collaboration. More than ever, teams are required to deliver with greater adaptability, speed, and engagement. The future is more ambiguous and complex, and Agile teams must know how best to respond to these changing conditions.
Agile experts John Walpole, Dean MacNeil, and Nick Muldoon share their success formula behind the high-functioning Agile teams at Lyft, Valiantys, and Easy Agile. You will learn:
- How to create a compelling 'why' that the whole team can get behind
- How to empower your teams
- The qualities of high-performing Agile teams
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Create a compelling 'why' that the whole team can get behind
I think Agile is not a silver bullet. We have people who look at Agile and say, "Oh, well, this is going to solve all of our woes." And it's not; it's certainly not a turnkey thing.
Nick Muldoon, Co-CEO at Easy Agile
Agile is not a silver bullet. It is not a methodology that will solve leaders, teams and individuals' problems. Agile is a continuous improvement journey of "adaptability in evolutionary theory; it's about responding to either a new environment or changes in your environment to again, not just survive but to thrive," said Dean.
Set your Agile teams up for success by teaching them to thrive by empowering them to lead change, make mistakes, build a solid foundation, and be open to learning, changing, and communicating the meaningful 'why' behind their work. You will see an explosion in Agile team success when you have a "cohesive team aligned to a common mission with a growth mindset."
Motivate your Agile teams by connecting their work with a meaningful 'why.' Schedule a meeting to ensure you constantly discuss their work's more profound purpose. Bring up a real-life customer example. John shared, "At Lyft, we share stories in a fortnightly meeting. We offer free accessible rides to those in wheelchairs or those who struggle to pay for a ride but need access to transportation to get to work or school.
"Bring your personas to life with these real-life examples, so it's front and center in your employee's minds," said John.
Empowering your teams
Culture eats strategy for breakfast
Peter Drucker
Your employees need to lead the change. "If you look at great leaders in recent Agile transformations, you might want to look at a company like Porsche," said Dean. Dean shares how Porsche has inspired Valiantys because "every employee at Porsche is leading the change. So they're all bought into it; they all have that sense of leadership to drive it.". Porsche's employees are leading the change because their leadership communicates the 'why' well. "Fun is number one when their CIO lists off the top three reasons 'why' everyone is so fired up about the Agile transformation. Because you can have fun on the job, your job is not supposed to be a grim duty. It's supposed to be something you look forward to."
"Empower your teams to make mistakes," said John.
Empower your Agile teams to fail and make mistakes through powerful questions. Leaders have to change their tone from "oh no, who do I fire?" to "what's the challenge? What can I do to help?". Express to your team that you're on a journey to learn as much as they are. In doing so, the leader humanizes themselves and becomes more vulnerable.
Leadership sets the tone. As a company scales, the responsibility to create the culture and the risk appetite falls more on leadership.
Qualities of high-performing, Agile teams
1. Create a solid foundation
Set your Agile team up for success with a stable team unit. Don't keep moving teams around; create long-term Agile teams to allow individuals to get to know each other and humanize one another. "I think stability is key to having the tacit knowledge keeping together and this open mindset where they're willing to learn; I love that," said Nick.
2. Open to learning and adapting
For Agile teams to continuously improve, they must constantly be learning and adapting. "You can't get that learning and adaptation if you keep just stirring the pot. Because you're going to keep scattering that knowledge, you want to take hold, and then, of course, you want to spread the knowledge to the organization then," said Dean.
3. Share feedback and do the retrospective
Ensure your Agile teams are demonstrating working product on a regular occurrence. If you're practicing Scrum, make sure you are doing the weekly sprint review. This allows the team to receive feedback from stakeholders and keep iterating and moving forward, ensuring they stay in movement. "Do your retrospective," said Dean." We're looking at what we delivered, and now we're going to look at how we delivered it." It is imperative that Scrum teams gather at the end of each sprint to discuss what went well, what didn’t go so well, and what can be improved on for next time. Otherwise, you invite complacency and stagnation into your Scrum process — the antithesis of Agile.
Using Easy Agile to set your Agile teams up for success
Easy Agile TeamRhythm supports your team's Agile practices in Jira. The user story map format in TeamRhythm transforms your flat product maps into a dynamic and flexible visual representation of work. Watch the highlights tour to see how Easy Agile TeamRhythm makes sprint planning, managing your backlog, and team retrospectives easier. Visit Atlassian Marketplace to start your free, 30-day trial today.
Agile Best PracticeSix Tips for Improving Team Collaboration
The 17th State of Agile Report shared that 93% of executives thought that their teams could do the same amount of work in half the time, if their teams collaborated better.
That's quite a statistic. We’ll leave it up to you to decide whether this reflects a lack of efficiency due to poor collaboration, or a disconnect between leadership expectations and the realities faced by development teams.
What we do know is that improving team collaboration has benefits and that improved collaboration is a key benefit of effective agile practices.
So if you think your team could work more effectively, here are six tips for improving team collaboration that we think will make your working life better, and help you deliver for your customers.
1. Agile Teams Are Cross-Functional
Cross-functional teams are the backbone of agile collaboration. It's Agile 101:
The best architectures, requirements, and designs emerge from self-organizing teams.
Manifesto for Agile Software Development
Ideally, your agile team should be able to deliver work independently. The skills and expertise of your team should allow you to handle diverse tasks without creating dependencies on other teams. You can take ownership of the software you're delivering.
The benefit of organizing into cross-functional teams is a greater shared understanding of your project, where you can each see how the pieces fit together. This type of collaboration supports the efficient flow of work and ensures that knowledge and skills are consistently shared.
2. Take an Iterative Approach
Or to put it another way, make it easier to fail fast, so your team can learn why, and correct your course. By breaking down large projects into manageable increments, your team can focus on delivering small, functional parts of working software at regular intervals. This approach goes hand-in-hand with continual feedback from users, ensuring that issues are uncovered quickly and dealt with just as fast. This shared team focus on user feedback, and the shared purpose and collaboration that comes with it, is a key benefit of agile development.
3. Maintain Regular and Transparent Communication
Daily stand-ups, sprint reviews, and planning meetings are all designed to foster regular and clear communication. You and your team should see these meetings as an opportunity to share ideas, discuss progress and blockers, and collaborate. If your daily stand-up is nothing more than a shopping list of tasks, then you're doing it wrong.
If your daily stand-up is nothing more than a shopping list of tasks, then you're doing it wrong.
Someone who has wasted too much time in shopping-list meetings.
Beyond team meetings, clear communication is important anywhere the details of your work are shared. Agile tools like Easy Agile TeamRhythm provide a central platform for prioritizing work and tracking progress. With a central source of truth that everyone can access to understand goals, priorities, and team commitment, collaboration can be more effective, keeping the team aligned and focused.
4. Conduct Team Retrospectives
Hot take: regular retrospectives are the most important agile practice your team can adopt.
Team retrospectives provide a structured opportunity to reflect on your work and discuss how it can be done better next time. This is team-led improvement because you and your team are in the driver's seat. Encouraging honest and open discussions during retrospectives helps build trust among team members and fosters a collaborative mindset. By continuing to work on processes and behaviors, you and your team can improve your performance over time and make your working life better.
5. Use Collaboration Tools
The right tools can make a big difference in team collaboration. The best tools provide a reliable source of truth that the whole team can access, in a place where the whole team will access it. It's a simple concept; a shared understanding of the work is supported by shared and willing access to the same information.
Choose a tool that makes it easy for you and your team to access information and keep it updated. If you're already working in Jira, an integration like Easy Agile TeamRhythm provides a better view of your work in a story map format, with goals, objectives, and team commitment all made clear. Team retrospective boards are attached to each sprint (or spun up as required for Kanban teams) so you have your team-led ideas for improvement tightly connected to the work in Jira.
No matter which tool you choose, make sure it will facilitate better alignment, streamline your workflows, and provide a clear picture of roadblocks and progress. By using collaboration tools effectively, your team stays organized, focused, and connected, no matter where each member is located.
6. Build a Positive Team Culture
It may sound obvious, but a positive team culture is essential for effective collaboration. Creating an environment where team members feel valued, respected, and motivated, encourages the psychological safety they need to share their great ideas, learn from missteps, and collaborate more effectively with their colleagues.
High-performing teams recognize the achievements of others, share constructive feedback, and support practices that lead to a healthy work-life balance. Make it regular, and keep it authentic. A positive culture not only improves team dynamics but also boosts overall productivity and job satisfaction.
Successful Team Collaboration
Effective collaboration can be the difference between your team achieving their goals, or falling short. By embracing agile practices like the regular communication that comes from agile planning meetings, to the learnings that come from taking an interactive approach to development, and creating time for team-led improvement with retrospectives, you can seriously boost your team dynamics.
Easy Agile TeamRhythm Supports Team Collaboration
Easy Agile TeamRhythm is designed to make your agile practices more accessible and effective, helping your team plan, prioritize, and deliver work with better alignment and clarity.
Built around a story map for visualizing work and retrospective boards that encourage team-led improvement, TeamRhythm facilitates sprint and release planning, dependency management, backlog management, user story mapping, and retrospectives.
Tight integration with Jira makes Easy Agile TeamRhythm a reliable source of truth, no matter where you and your team members are located.
Watch a demo, learn about pricing, and try for yourself in our sandbox. Visit the Easy Agile TeamRhythm Features and Pricing page for more.
Easy Agile TeamRhythm